Bid Coordinator

Madrid, COMUNIDAD DE MADRID, Spain

Become an integral member of the Europe and Asia (E&A) Business Development (BD) team at ICF, entrusted with leading our bid processes.

In this pivotal role, you'll drive the coordination and management of bids across the expansive E&A region. Our team, spanning vibrant counties, in the UK, Belgium, Spain, and the bustling hub of Delhi, India, offers a diverse and high-performing lineup.

Embrace the dynamic position of a Bid Coordinator at ICF, where you'll dive into an exhilarating array of opportunities. Collaborate closely with technical experts, pricing specialists, contracts professionals, procurement specialists, partners, subcontractors, as well as skilled graphic designers and editors in a supportive and collaborative environment. Join us in shaping successful bids and achieving impactful outcomes.

Experience the thrill of steering the overall bid coordination and management for the entire E&A region alongside our diverse and high-performing team located across multiple dynamic locations. As a Bid Coordinator at ICF, you'll be at the heart of an exciting portfolio of opportunities, navigating a multi-stakeholder environment with collaboration opportunities aplenty. Engage with technical teams, pricing experts, contracts specialists, procurement professionals, partners, subcontractors, and talented graphic designers and editors, both internally and externally, and leave your mark on successful bids and impactful outcomes

The self-development and continuous learning of our team is a priority, and the successful candidate will have the opportunity to access a wide portfolio of training sources.

All Bid Professionals at ICF are APMP certified, this ensures the team learn and applies industry best practices within ICF procedures.

The primary responsibilities will include:

• Production and delivery of compliant, professionally produced proposals within customer-defined timeframes.

• Coordination of proposal input from a variety of stakeholders, typically involving contributions from sales, solutioning, marketing, finance, commercial, legal and project delivery.

• Coordination of administrative and qualifying evidence required by the customer.

• Ensuring proposal documents follow corporate branding guidelines, standard formatting, and quality standards.

• Administrative support to Bid Managers and Senior Bid Managers within the team on large, complex proposals.

• Support in building and maintaining our internal knowledge management systems.

Required skills and experience:

• Around 2 years’ work experience in proposal coordination, preferably in a consulting environment,

• Understanding of public-sector procurement processes and market. European Commission sales experience is a plus,

• Experience managing team sites, SharePoint pages, internal databases, and pipelines,

• Experienced user of Microsoft Word, PowerPoint, Teams, and Excel,

• Highly organised and efficient,

• Adaptable to change and able to drive change through the bid team,

• Fluent in written and spoken English. Fluency in French would be a bonus.

What you’ll need to succeed:

• Accuracy and attention to detail,

• Capable of making decisions and have an awareness of the impact of those decisions on other stakeholders,

• Able to apply logic and reasoning to solve complex problems, identify potential issues and make recommendations for resolution,

• Ability to analyse information and make sound observations and recommendations quickly,

• Able to appropriately challenge the status quo to ensure the best solution is developed in response to client requirements and the agreed bid strategy,

• Highly developed persuasiveness skills,

• Understanding of how price to win is developed within a European Commission proposals environment,

• Resourceful and able to solve problems independently and in collaboration with other team members,

• Flexibility and willingness to provide support when it is required,

• Resilience and ability to work within short timescales,

• Curiosity and willingness to learn,

• Excellent communication skills (written and oral), and a proven ability to collaborate with individuals and teams,

• Team player with strong interpersonal skills,

• Outstanding ability to work with people at all levels, including senior executives.

#indeed

#LI-CC1

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.Spain Remote Office (ES99) Become an integral member of the Europe and Asia (E&A) Business Development (BD) team at ICF, entrusted with leading our bid processes.

In this pivotal role, you'll drive the coordination and management of bids across the expansive E&A region. Our team, spanning vibrant counties, in the UK, Belgium, Spain, and the bustling hub of Delhi, India, offers a diverse and high-performing lineup.

Embrace the dynamic position of a Bid Coordinator at ICF, where you'll dive into an exhilarating array of opportunities. Collaborate closely with technical experts, pricing specialists, contracts professionals, procurement specialists, partners, subcontractors, as well as skilled graphic designers and editors in a supportive and collaborative environment. Join us in shaping successful bids and achieving impactful outcomes.

Experience the thrill of steering the overall bid coordination and management for the entire E&A region alongside our diverse and high-performing team located across multiple dynamic locations. As a Bid Coordinator at ICF, you'll be at the heart of an exciting portfolio of opportunities, navigating a multi-stakeholder environment with collaboration opportunities aplenty. Engage with technical teams, pricing experts, contracts specialists, procurement professionals, partners, subcontractors, and talented graphic designers and editors, both internally and externally, and leave your mark on successful bids and impactful outcomes

The self-development and continuous learning of our team is a priority, and the successful candidate will have the opportunity to access a wide portfolio of training sources.

All Bid Professionals at ICF are APMP certified, this ensures the team learn and applies industry best practices within ICF procedures.

The primary responsibilities will include:

• Production and delivery of compliant, professionally produced proposals within customer-defined timeframes.

• Coordination of proposal input from a variety of stakeholders, typically involving contributions from sales, solutioning, marketing, finance, commercial, legal and project delivery.

• Coordination of administrative and qualifying evidence required by the customer.

• Ensuring proposal documents follow corporate branding guidelines, standard formatting, and quality standards.

• Administrative support to Bid Managers and Senior Bid Managers within the team on large, complex proposals.

• Support in building and maintaining our internal knowledge management systems.

Required skills and experience:

• Around 2 years’ work experience in proposal coordination, preferably in a consulting environment,

• Understanding of public-sector procurement processes and market. European Commission sales experience is a plus,

• Experience managing team sites, SharePoint pages, internal databases, and pipelines,

• Experienced user of Microsoft Word, PowerPoint, Teams, and Excel,

• Highly organised and efficient,

• Adaptable to change and able to drive change through the bid team,

• Fluent in written and spoken English. Fluency in French would be a bonus.

What you’ll need to succeed:

• Accuracy and attention to detail,

• Capable of making decisions and have an awareness of the impact of those decisions on other stakeholders,

• Able to apply logic and reasoning to solve complex problems, identify potential issues and make recommendations for resolution,

• Ability to analyse information and make sound observations and recommendations quickly,

• Able to appropriately challenge the status quo to ensure the best solution is developed in response to client requirements and the agreed bid strategy,

• Highly developed persuasiveness skills,

• Understanding of how price to win is developed within a European Commission proposals environment,

• Resourceful and able to solve problems independently and in collaboration with other team members,

• Flexibility and willingness to provide support when it is required,

• Resilience and ability to work within short timescales,

• Curiosity and willingness to learn,

• Excellent communication skills (written and oral), and a proven ability to collaborate with individuals and teams,

• Team player with strong interpersonal skills,

• Outstanding ability to work with people at all levels, including senior executives.

#indeed

#LI-CC1

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.Spain Remote Office (ES99)

ICF is a global consulting and technology services company with approximately 9,000 employees, but we are not your typical consultants. At ICF, business analysts and policy specialists work together with digital strategists, data scientists and creatives. We combine unmatched industry expertise with cutting-edge engagement capabilities to help organizations solve their most complex challenges. Since 1969, public and private sector clients have worked with ICF to navigate change and shape the future. Learn more at icf.com .

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